Booking Terms & Conditions
Definitions of Law
(a) The Service shall mean DJs, live entertainment act(s), production services and all other services, goods, components or other items hired by Oxygen Events Gloucester.
(b) “The Client” is the person, firm, corporate or public body, hereafter referred to as “You” or “The Client”, hiring the services and/or equipment.
(c) The “Company” is JG Maynard T/a Oxygen Events Gloucester hereafter referred to as “Oxygen Events Gloucester”, “Us”, “We” or “The Company”.
(d) Consequential loss shall mean loss of profits, contracts or any other consequential loss or damages whatsoever unless due to the negligence of Oxygen Events Gloucester.
(e) The Contract shall be interpreted and applied in accordance with presiding law and the Parties to this contract agree to submit to the exclusive jurisdiction of regional courts.
1.1 The Contract reflects the verbal agreement. It shall include any Terms agreed prior to its issue.
1.2 It shall be deemed unaccepted unless the booking form and retainer Deposit is received by Oxygen Events Gloucester within 7 working days of the issuing date.
1.3 No alterations may be made to this Contract by The Client/DJ/Live Entertainment Act/Production Service without prior approval consent from Oxygen Events Gloucester.
1.4 By completing and sending the Booking Form, you agree that you are making a confirmed Booking and entering into a Contract, which carries your acceptance, in full, of the Booking Terms and the Service that Mighty Fine Entertainment will provide to you as the “The Client”.
2 Deposit: you agree to our Deposit which is payable in advance to secure Entertainment and/or Production Services. The Deposit is deducted from the fee quoted.
2.1 Overtime Charge: Any extension to the agreed timescale will be charged in addition to the Booking Fee per half-hour (or part half-hour), thereafter, which shall be payable in advance before commencement of extended Entertainment and/or Production Services.
3 The Client shall have the right to cancel the booking by serving upon Oxygen Events Gloucester not less than 30 clear days’ notice in writing. In the event of The Client wishing to cancel this Contract agreement for any reason other than Act of God or National Disaster, any advance Deposit payment will be forfeited.
3.1 A cancellation fee of not less than 50% of the agreed fee will be due if the cancellation is within ninety days of the event date.
3.2 A cancellation fee of not less than 75% of the agreed fee will be due if the cancellation is within sixty days of the event datev
3.3 The whole of the agreed fee will be due if the cancellation is within 30 days of the event date.
4 In the unlikely event that Oxygen Events Gloucester is unable to attend personally due to accident or sudden illness, Oxygen Events Gloucester shall endeavor to provide a suitable substitute offering a similar Service at no additional charge to The Client. This does not apply in circumstances detailed below.
4.1 Force Majeure – Oxygen Events Gloucester will not be liable for failing to attend a booking, where the reason for non-attendance or late arrival is caused by adverse weather conditions (including snow & flooding), road closure, road traffic accident, acts of terrorism, industrial action, or other unavoidable circumstances deemed beyond our control.
5.1 The Client will appreciate that suitable time for Venue access, safe installation and dismantling and safe removal of equipment from Venue is required in addition to performance time. Therefore, The Client and The Venue will allow suitable time for the installation and dismantling and removal of equipment (up to 90 minutes each side of the booking times unless otherwise previously agreed). Where appropriate, The Client will also inform The Venue, in advance, of Oxygen Events Gloucester’s requirements.
5.2 Oxygen Events Gloucester shall not be liable for any additional charges levied to The Client by The Venue in relation to load-in and/or load-out time-scales.
6 Performance time and ‘over-time’ is restricted to a maximum of eight hours in a 24-hour period. Unless already agreed at the time of booking, The Client agrees to make provision for suitable overnight accommodation to the satisfaction of all DJs/Live Entertainment Acts/Production Service providers and directly associated crew, if this time is exceeded or expected to be exceeded.
7.1 The Client will ensure that safe and adequate power is available for the provision of the Entertainment/Production Service(s) booked.
7.2 The Client ensures that they have verified The Venue’s power sources are electrically safe and conform to the HSE EAW Act 1989, and amendments thereafter. Copies of Venue Electrical Installation Safety Certificate (Periodic Inspection Report to NIC EIC standards) must be made available upon request by The Venue under LAW.
8 The Client will inform Oxygen Events Gloucester prior to Event Date confirmation of The Venue sound limiter installation. Please note: Oxygen Events Gloucester reserves the right to decline providing Service at Venues with a sound limiter installed.
9 The Client agrees that any re-engagement of Contracted DJ/Live Entertainment Act(s)/Production Service(s) must be transacted through Mighty Fine Entertainment.
9.1 Any enquiry to the DJ/Live Entertainment Act(s)/Production Service(s) in respect of any engagement by guests, customers and/or staff must be transacted through Oxygen Events GLoucester
9.2 Contracted DJ/Live Entertainment Act(s)/Production Service(s) agree not to supply, show or exchange own personal business card or personal telephone number or personal business service literature before, during or after performance.
10 Oxygen Events Gloucester will respond to The Client’s reasonable equest(s) and conduct themselves in a professional manner throughout attendance at The Venue.
10.1 Oxygen Events Gloucester will respond to The Venue management’s reasonable requests such as volume, sitting of equipment and or any other reasonable request(s).
10.2 Oxygen Events Gloucester shall be in no way liable for breach of Byelaws or Conditions under which The Venue is leased, hired or entrusted to The Venue management.
10.3 The Client will notify Oxygen Events Gloucestert of that all appropriate licences as required by law are in force at the time of the Event.
10.4 Oxygen Events Gloucester agrees to provide proof of Public Liability Insurance and all necessary certifications as required by The Venue.
11.1 The Client agrees to provide adequate supervision of guests and will ensure that The Venue management adequately supervises customers and or staff on site premises.
11.2 Where the function may include guests under the age of 16 years, The Client (or parent/guardian) is responsible for the behavior and safety of any minors attending The Venue. The Client will provide and maintain adequate adult supervision for guests under the age of 16 years at all times, and Oxygen Events Gloucester will not be liable for the supervision of minors.
12.1 Unwarranted abuse or threatening behavior from The Client’s guests, The Venue management and/or The Venue staff will not be tolerated and will result in the Service being terminated with immediate effect with no loss to the DJ/Live Entertainment Act(s)/Production Service(s) or Oxygen Events Gloucester.
12.2 The Client agrees that compensation for any loss of or damage to DJ’s/Live Entertainment Acts’/Production Services’ equipment, vehicle(s) and/or personal belongings caused by The Client’s guests, Venue customers and/or Venue staff may be sought, including any additional costs.
13 The Client agrees that the confirmed event start and finish times as specified in the Contract are accurate and correct. Any extension beyond the confirmed finish time is at the discretion of Oxygen Events Gloucester and the management of The Venue. See 2.1 for ‘Overtime Charge’.
14 Oxygen Events Gloucester will accept music lists and requests in advance of functions and will endeavor to play a reasonable number of The Clients’ chosen requests, provided such requests are submitted in writing or via Oxygen Events Gloucester’s online portal at least one weeks before the event. The Client also agrees that Oxygen Events Gloucester cannot guarantee the inclusion of any difficult to source, obsolete or deleted titles either requested at the event or previously notified.
15 Where The Client requests that Oxygen Events Gloucester start the Contracted Service at an earlier time prior to the actual start of the function, The Client acknowledges that a tiered charge may be made for this additional service, and that this service will be subject to availability. In addition to any previously agreed charges, if Oxygen Events Gloucester should arrive at The Client’s Venue at any earlier, pre-arranged time, and are unable to access The Venue to set up the equipment or are prevented from doing so by The Venue management, then The Client shall be charged standing time at the hourly rate discretion of Oxygen Events Gloucester which must be settled in full before commencement of main Service.
15.1 Oxygen Events Gloucester will not be liable for any refund, in part or whole, where ‘we’ are late accessing The Venue purely because of earlier events over-running, or where ‘we’ are prevented from accessing, setting up or providing our professional services by The Venue management. Neither will Oxygen Events Gloucester be obligated to provide an extension to the agreed timescale on a pro-rata basis in these circumstances.
15.2 Where The Venue does not have its own parking facilities, Oxygen Events Gloucester reserves the right to pass on any additional parking fees for refund by The Client. Please note: that in accordance with Health and Safety laws, Oxygen Events Gloucester will refuse to work at Venues where illegal or hazardous parking is required in order to unload a vehicle. This also applies to general health and safety concerns within The Venue such as navigating cluttered or unlit stairways and exits.
16.1 Where Oxygen Events Gloucester is engaged to work alongside a DJ/Live Entertainment Act(s)/Production Service(s) from another supplier, it is The Client’s responsibility to ensure that adequate space exists within The Venue for all DJs/Live Entertainment Act(s)/Production Service(s) to set up their equipment and that separate power outlets exist. See 7
16.2 Oxygen Events Gloucestert and Contracted DJ(s)/Live Entertainment Act(s)/Production Service(s) will NOT accept liability for any equipment directly or indirectly connected to ours that has not been PAT tested and does not comply with electrical safety regulations.
16.3 We reserve the right to refuse to connect any equipment to our own if we deem it unsafe.
17 Where the event is being held in a marquee, The Client will ensure that the work area is dry and that a minimum of 2x 13A power sockets are located within 5 metres of this area. Please note: Bad Weather or impending bad weather on the day will not allow Oxygen Events Gloucester to commence entertainment outdoors under any circumstances. Oxygen Events Gloucester accepts no responsibility for damage to electrical equipment if caused as a result of working in inappropriate weather conditions.
18 Where Background Music is supplied by Oxygen Events Gloucester, this will be on an iPod (or silmilar device) to plug into The Venue’s in-house system (it is The Client’s responsibility to ensure this can be done) or the music will be played through the disco PA system from the position where the DJ is set up (unless otherwise previously agreed).
19 All media or content for presentations must be delivered to Oxygen Events Gloucester at least two weeks prior to the event and in a format specified by Oxygen Events Gloucester. Oxygen Events Gloucester cannot guarantee that content delivered past two weeks before the event will be a) be displayed b) work correctly.
20 In digitally signing the Contract, I agree that I have read, understood and agree to the Terms and Conditions and have acknowledge the details contained herein are correct.